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Adoption Support Fund Administrator

This vacancy has now closed and is listed for reference only.


£20,661 - £22,658 per annum

Oxfordshire County Council


Full Time/Job-Share/Part Time

37 hours a week (Part time, Job Share considered) • Temporary (guaranteed until 1 April 2020).


25/03/2018 at 23:59 PM



Vacancy Description

Please note this is not a RBWM role, RBWM are advertising this on behalf of Oxfordshire County Council.

This is an important role and an exciting opportunity for a skilled and enthusiastic administrator to work in a way that benefits families across the Thames Valley. The Adoption Support Fund (ASF) is a government fund which enables adoptive and special guardianship families to access therapeutic support. The ASF is an important part of how these families are supported and good administrative support is essential to ensuring this is provided in the most efficient and fair way. The government have guaranteed the ASF until April 2020 so this post is offered until then.  

We are looking for a competent and experienced administrator to own this role -someone with good attention to detail and who is happy working with numbers. The post holder will help social work and therapeutic teams to administer the fund as well as provide administrative support for therapeutic initiatives associated with the fund, e.g. the provision of therapeutic groups.   

The post will work with Adopt Thames Valley (ATV) Regional Adoption Agency as well as with Oxfordshire County Council’s ATTACH Team. Both services provide support to adoptive and special guardianship families.   

The job requires an individual who is able to work independently using their existing skills to set up effective systems to: apply for the fund; manage claims of external providers; process income for ATTACH and Permanence Support and keep accurate and useful records. The post holder will be able to develop specialist knowledge about the ASF, liaising with internal colleagues, external providers and the national fund managers.  

You will be based within two friendly and supportive services that work closely together. The ATTACH Team is based in Oxford and ATV Permanence Support is split between Oxford and Woodley (Berks). The successful candidate would be based at one of these locations but would be expected to travel occasionally to the other base. The role is full-time but we would consider applications from candidates looking for a part-time role in either location.  

You will be provided with an induction and training opportunities to develop your knowledge, skills and expertise.

Role Responsibilities:

  • To work cooperatively with social workers, psychologists and other council workers to ensure families are able to access the Adoption Support Fund in a timely manner. 
  • To ensure that applications to the Adoption Support Fund are made in a timely and efficient manner.
  • To introduce, develop and maintain office systems (electronic and paper) in relation to the Adoption Support Fund.
  • To process financial tasks in relation to the Adoption Support Fund, including e-procurement, receipting of goods and receiving goods ensuring that accurate records are kept and external providers are paid in a timely manner.
  • To provide a liaison role between external service providers and the Oxfordshire County Council commissioning service.
  • To educate and support colleagues throughout the department in relation to making Adoption Support Fund applications. 
  • To collect, input and access data using the County Council’s information management systems and databases (e.g. Framework-I, One, Swift, SAP) ensuring accuracy and security of data and compliance with statutory requirements.
  • To support staff in developing and delivering Adoption Support Fund services, providing the administrative duties involved in the recruitment to and delivery of groups or services.

Role Requirements:

  • English and Mathematics GCSE Grade C or above, or equivalent, or comparable ability
  • Administrative experience
  • Experience of handling data 
  • Methodical and organised approach to tasks, with good attention to detail
  • Ability to communicate complex issues effectively by telephone, in writing, by e-mail and in person
  • Ability to use initiative to problem solve and develop better ways of working
  • Ability to work alone, as well as working co-operatively as a team member
  • Ability to deal with work of a confidential nature
  • Experience of and confidence with Microsoft Office applications and the Internet including Word, Excel and Outlook.
  • Satisfactory enhanced Criminal Records Bureau disclosure

Vetting Requirements:

This post is subject to a Criminal Records Check.

Contact details for an informal discussion:

To find out more about the post, and the ATV team, please contact:

Closing Date: 25 March 2018

Interview Date: 29 March 2018

Our Organisation is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

As a Disability Confident employer we guarantee an interview for disabled applicants who meet the essential criteria for the job. We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education we guarantee an interview for our apprenticeships. 

All posts, unless stated otherwise, are open to part time working and job share arrangements.